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Student Office Assistant
Non Work-study

Hiring Information
Hiring Unit: University Relations
Pay Rate: 12.00
Final Filing Date: 5/29/19 or
Until Filled
Employment Date: ASAP
Hours: 10 - 20
Schedule:
Job Description
Skills Required: The Student Office Assistant must be friendly, courteous, patient, and work well in a team environment, and have excellent interpersonal, communication, organizational and computer skills.
Experience:
• Knowledge of office procedures and standard office equipment.
• Using Macintosh or personal computers, and word processing skills to convert html news items into PDF form; enter data into databases, complete electronic and hard copy filing, sort data in excel, and perform name look ups with accuracy;
• Work with unit staff on multiple detail oriented projects with overlapping deadlines and demands;

Abilities and Skills:
• Excellent communication, and public relations skills; good working knowledge of excel;
• Ability to maintain accuracy and strict attentiveness to detail;
• Speak and write with clarity and grammatical correctness to give concise, accurate, reliable information;
• Accuracy in spelling and math;
• Organizational skills sufficient to multitask and manage work for a variety of
concurrent projects and assignments while experiencing frequent interruptions.
• A willingness to learn new information and tasks quickly, and the ability to prioritize tasks in order of importance;
• Take initiative to determine what needs to be done in the office, while following established office duties and protocols;
• Work in a team and independently, seeking assistance as needed;
• Exercise discretion in handling confidential information and materials;
• Demonstrate reliability and responsibility;
• Maintain accurate records and assimilate and summarize information concisely and accurately;
• Work in team situations with flexibility and willingness to undertake special projects or have work assignments/priorities change;
• Interpersonal and communications skills to effectively and tactfully interact with diverse groups of people;
Skills Preferred: Excel, Google Docs and Sheets
Percentage of Time Duty
40% Convert html news items received in an email into PDF format removing all html coding; return results to originator and the save a copy of results into database; complete electronic and hard copy filing;
50% Perform name lookup in database; perform routine data entry;
10% Perform excel data sorting;
Courses Required:
Checklist:
Computer Keyboarding Filing Alpha
Macintosh Numerical
Windows Color
Unix Driving Car
HTML Van
Word Processing Truck
Spreadsheet Other Lifting
Databases Fingerprinting Required
Other Hazardous Substances
Special Comments: Job is located at the UC Santa Cruz, Scotts Valley campus at 100 Enterprise Way

Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here: http://www.leginfo.ca.gov/cgi-bin/displaycode?section=pen&group=11001- 12000&file=11164-11174.3 More Information

Payroll Information
Service Team: SHR Operations
Hiring Supervisior: Dorough, Monika
Supervisor Phone: 831-459-1643
Supervisor Email: mdorough@ucsc.edu
Account Numbers: 7-728414-1118-66052-2
Home Department: 000270
Classification: Assistant IV
Title Code: 4919
Date Approved: 5-6-2019


  


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