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EPC Academic Coach/Intern
Non Work-study

Hiring Information
Hiring Unit: EPC
Pay Rate: 13.50
Final Filing Date: 5/20/18 or
Until Filled
Employment Date: 2017-08-01 00:0 TO 2018-06-30 00:0
Hours: 15-19
Schedule: Variable w/in M-F 8a-4p
Job Description
Skills Required: •Must be an undergraduate student at an institution of higher education.

•Documentation of exemplary completion of math courses through Algebra II and above.

•The ability to communicate effectively and respectfully with people from different racial, ethnic, and cultural backgrounds and lifestyles, demonstrating sensitivity to their needs.

•Experience and discretion in handling confidential and sensitive information.

•Work independently with minimal supervision and establish and maintain effective work relationships within the EPC and school site; work independently or within a team.

•Ability to work a minimum of 15 hours per week, M-F and some evenings and weekends.

•Prepare and present written and oral information clearly and effectively.

•Working knowledge of computer operating systems (Microsoft Word, Excel, File Maker Pro), peripherals, software, e-mail and internet access.

•Ability to sit at a desk and use a computer for long periods of time.

•Maintain good academic standing at enrolled institution of higher education; must enroll in 12 units per quarter/semester.

•* If applying to the San Jose Cal-SOAP Academic Coach position, candidate must be able to demonstrate financial need (quality for student loans, workstudy, etc.).

•Must have a minimum overall GPA of 2.5

•Must have California driver’s license.

•Must poses reliable mode of transportation to school-site and/or program office.

Skills Preferred: • Have one semester of college experience.

• Stem Major or background.

• Knowledge or academic and college preparation programs such as GEAR UP, EAOP, MESA, AVID or Upward Bound.

• Prior Tutoring experience in math, English language arts, science and history at secondary schools.

Percentage of Time Duty
40% Core Function: In-class and/or after school tutoring

•Provide in-class and after school tutoring to program participants in math, English language arts, science and history.

•In-class or after school, facilitate small group tutoring sessions or work with specific students one-on-one.

•Facilitate the in class learning process by explaining concepts and encouraging open communication with students.

•Reinforce lessons presented by teachers.

•Work cooperatively with teachers, volunteers, parents, and other school staff.

•Assist the progression of the class period by actively looking for students that need help by asking open ended questions.

•In absence of the teacher, assist substitute with regular class routine and projects.

•Promote any after school program services.

•Assist classroom teacher in instruction when appropriate.
40% Core Function: Academic Advising

•Assist site supervisor in providing academic and career advising to program participants in small groups or one-on-one including the completion of financial aid forms and college applications.

•Manage a caseload of students for which incumbent will analyze grades, offer guidance and suggestion on academic deficiencies, and track student progress via appropriate forms.

•Update and maintain student/caseload files accordingly.

•Assist site supervisor in providing program participants with academic enrichment workshops such as study skills, time management, leadership, and postsecondary opportunities.

•Monitor progress towards students educational goals and discuss grades and other performance indicators as well as poor attendance.
15% Core Function: Communication and Facilitation

• Facilitate workshops to program participants on topics related to academic success such as time management and study skills, college admission requirements, college application completion and leadership.

•Communicate with teachers regarding student performance in-class and/or after school as well as any changes to agree upon schedule.

•Assume responsibility for learning program projects, goals, rules, and guidelines.

•Meet with Site Supervisor to discuss, plan and coordinate, advising and other responsibilities or projects

•Keep updated, organized and accurate records of student information in accordance with program regulations, including grades, data entry, and the academic progress of student participants.

•Facilitate connections to resources and programs that help support student personal and academic development.

•Provide general support to program teachers to facilitate program activities.

•Assist in the implementation of field trips and special events.

•Regularly communicate with site supervisor to discuss, plan and report on assigned projects.

•Responsible for completing and submitting all necessary program forms such as contact logs.

•Assist in the recruitment of program participants and families if needed.

•Communicate any schedule changes as week as participation in trainings and meetings.
5% Core Function: Administrative Support

•Create fliers, event announcement or reminders, or other forms of correspondence to students.

•Make copies or prepare outreach material for distribution to program participants.

•Make phone calls to program participants.

•Required to attend mandatory trainings and/or in-service workshops.

•Support career staff at major events as needed.
Courses Required:
Computer Keyboarding Filing Alpha
Macintosh Numerical
Windows Color
Unix Driving Car
Word Processing Truck
Spreadsheet Other Lifting
Databases Fingerprinting Required
Other Hazardous Substances
Special Comments: Special Conditions for the Job:
•Ability and willingness to work occasional evenings, weekends, and travel within service area, as necessary.

•Ability to move materials, weighing up to 25-30 pounds, with or without accommodations.

•Must possess a valid license to drive State of California.

•Selected candidates will be required to pass a criminal history background check.

•Have the ability to sit and work on a computer for extended periods with or without accommodation.

* Educational Partnership Center is part of the University of California’s efforts to increase the number of educationally disadvantaged and/or low-income students who become eligible for and admitted to the University of California within the Central Coast Region. EPC provides academic enrichment services designed to assist students to strengthen their academic skills. The program also provides educational services, which inform and motivate middle/junior and high school students for a University career. EPC works with parents, schools, and community groups to make sure the students get the most of their current school experience and in the years to come.

Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here: 12000&file=11164-11174.3 More Information

Payroll Information
Service Team: SHR Operations
Hiring Supervisior: Anguiano, Lorenza
Supervisor Phone: 831-212-1707
Supervisor Email:
Account Numbers: 7-620135-3105-23544-eppvtm-2 100 % or 7-620135-3105-23545-eppvtm-2 100% See notes section
Home Department: 000340
Classification: Assistant IV
Title Code: 4919
Date Approved: 2-12-2018


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