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Facility Rental Coordinator—Seymour Center
Non Work-study

Hiring Information
Hiring Unit: PB Sci-IMS/LML
Pay Rate: 12.00
Final Filing Date: Until Filled
Employment Date: ASAP TO 12-30-2019
Hours: 15 - 20
Schedule: TBD
Job Description
Skills Required: –Ability to learn to coordinate facility rental reservations for UC and public groups hosting events at the Seymour Marine Discovery Center; willingness to learn and share information about the Seymour Center with the public.
–Must be detail-oriented and able to work independently with excellent organizational and time management skills.
-Must have excellent customer service and interpersonal skills with the ability to provide clear and concise information verbally and in writing. Must maintain a positive and professional manner at all times, including in-person, via email, and over the phone. Must have the ability to establish and maintain cooperative working relationships with clients, vendors, volunteers, and staff.
-Must be dependable and able to work weekdays, weekends, evenings, and during school breaks including spring, summer (up to 30-40 hours), and winter breaks.
-Must possess a current, valid driver’s license and be willing to wear business-casual attire or the Seymour Marine Discovery Center uniform when working with the public.
Skills Preferred: -Event coordinating, retail, and/or restaurant experience is helpful.
-Experience using Google applications, Microsoft Office Suite, database systems (preferably Mac and FileMaker Pro), and strong writing skills is a plus.
Percentage of Time Duty
75% Facility rental coordination: respond to email, phone, and in-person facility rental inquiries; schedule and book facility rental reservations; manage event files to ensure client compliance with facility rental requirements; correspond with clients regarding payment and completion of forms; process facility rental business forms; maintain up-to-date event database; act as Manager on Duty during facility rental events which includes being the main point of contact during events and enforcing Seymour Center policies and procedures; help maintain facility rental equipment and event spaces including light cleaning.
20% Miscellaneous: general office duties (filing, mailing, copying, errands); development support, including fundraising event assistance; other duties as assigned.
5% Admission desk: Seymour Center admissions desk greeting, providing information, and cashiering.
Courses Required:
Checklist:
Computer Keyboarding Filing Alpha
Macintosh Numerical
Windows Color
Unix Driving Car
HTML Van
Word Processing Truck
Spreadsheet Other Lifting
Databases Fingerprinting Required
Other Hazardous Substances
Special Comments: GENERAL INFORMATION:
The position is located off-campus at the Seymour Marine Discovery Center, part of UC Santa Cruz's Long Marine Lab on the Coastal Science Campus. Metro Bus service to the Coastal Science Campus is available from the main campus, but the position will require a work schedule outside of Metro Bus service hours. Reliable transportation is a must.

This position begins ASAP and requires that you qualify for a work-study award.

A successful candidate must complete a fingerprinting/background check.

If you are not familiar with the Seymour Marine Discovery Center, please visit our website: seymourcenter.ucsc.ed. It will provide you with an overview of the Center's mission, programs, and facility rental offerings for events.

WORK SCHEDULE:
Work schedule will include weekdays, evenings, weekends, as well as summer, winter, and springs breaks.

WHAT TO INCLUDE ON YOUR APPLICATION
Please take the time to answer the following questions to the best of your ability.

1) Describe experiences either in your professional or personal life when you were entrusted to be in a position of responsibility.

2) In a few paragraphs, describe a situation in either your professional or personal life where you experienced conflict. How did you resolve the situation? How would you handle this type of situation in the future?

3) What experience do you hope to gain by working for the Seymour Center and how would that experience contribute to your long-term goals?
Payroll Information
Service Team: SHR Operations
Hiring Supervisior: Barron, Lindsey
Supervisor Phone: 831-459-3694
Supervisor Email: lnbarron@ucsc.edu
Account Numbers: 7-623112-1652-68052-2
Home Department: 000500
Classification: Assistant IV
Title Code: 4919
Date Approved: 5-14-2019


  


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