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Sr. Office Asst/Facility Rental Coordinator

Hiring Information
Hiring Unit: PB Sci-IMS/LML
Pay Rate: 11.00
Final Filing Date: Until Filled
Employment Date: TO 2018-06-14 00:0
Hours: 15 - 19
Schedule: TBD (more hrs on breaks)
Job Description
Skills Required: Must be detail oriented, dependable, organized, committed to accuracy, and able to work independently. Must have excellent customer service and interpersonal skills with ability to provide clear and concise information to the public and co-workers. Must be flexible and can work in a sometimes fast-paced, changing environment. Must have the ability to establish and maintain cooperative working relationships with volunteers, staff and interns. Must be able to interact with the public in a positive, professional manner. Must be able to work weekends and evenings. Must be able to work over the summer (up to 30-40 hours). Must be familiar with database systems, word processing (preferably Mac and FileMaker Pro). Possess a valid California driver's license.
Skills Preferred:
Percentage of Time Duty
20% Clerical duties: database entry, function sheets, report generation, form letters, production of labels, filing, phone calls, photo copying, packet assembly, mailings, errands. Attend board meetings, taking minutes, assisting board members with inquiries and needs, corresponding directly with donors and board members.
75% Main facility rental coordinator. Receive all e-mail, and phone correspondence. Serve as the point person for facility rental clients. Answer facility rental inquiries, scheduling gate hours, meet with facility rental clients, schedule and coordinate their events, complete all facility rental business forms, correspond directly with the business and risk management offices regarding payment and completion of forms, act as main scheduler of all Manager on Duty personnel as well as the supervisor and trainer of all Manager on Duty personnel. Helps maintain AV equipment and other equipment needed for facility rentals.
5% Admission desk duties: Seymour Center admissions desk greeting, providing information, and cashiering.
Courses Required:
Computer Keyboarding Filing Alpha
Macintosh Numerical
Windows Color
Unix Driving Car
Word Processing Truck
Spreadsheet Other Lifting
Databases Fingerprinting Required
Other Hazardous Substances
Special Comments:
Payroll Information
Service Team: SHR Operations
Hiring Supervisior: Kaskowitz, Amy
Supervisor Phone: 831-459-3694
Supervisor Email:
Account Numbers: 7-623112-1652-68052-2
Home Department: 000500
Classification: Assistant IV
Title Code: 4919
Date Approved: 7-11-2017


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