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Grad Programs Work Crew LEAD
Non Work-study

Hiring Information
Hiring Unit: Conference Services
Pay Rate: 13.00
Final Filing Date: 6/12/19 or
Until Filled
Employment Date: 2019-06-01 00:0 TO 2019-06-23 00:0
Hours: 8-40
Job Description
Skills Required: The Campus Commencement Program serves ten colleges, the Graduate Division and other major Student Celebrations. Preparation for commencements includes a wide range of activities prior to, during and after each ceremony and graduation weekend. Requires ability to supervise and provide services in the preparation and production of East/West Field Commencement events. Ability to perform physically demanding work for several hours at a time using proper safety. Ability to lift reasonably heavy equipment and to carry out instructions independently. Duties also include instructing student staff and ensuring they follow their assigned duties, guest assistance, assistance with recycling efforts, meeting vendors for campus deliveries and post commencement clean up Monday, June 17. Ability to work in a professional manner with strong communication skills, ability to problem solve in the moment, especially with performers, staff and sponsors, guests. Current CA driver's license.
Must not be graduating as part of a ceremony.
Skills Preferred: Strongly prefer experience from prior commencement ceremonies crew. Very strong communication skills. Knowledge of event set up practices. Training and orientation will be provided.
Percentage of Time Duty
50% Set up and break down of facilities for special events & programs, including set up of tables, chairs, recycling stations and signage etc., working with various College staff, Graduate Division staff and Student Celebration Staff to insure event logistics and details are addressed properly
25% Main communication liaison for assigned commencement site to the Commencement professional staff. Insure student staff assigned to the west side understand their duties and are performing them to expectation. Ability to problem solve in the moment in the case of any unplanned or unexpected event. Assist with meeting various vendors for scheduled deliveries on both the east and west fields to insure order is complete and proper placement of equipment and delivered goods.
5% Monitor doors/grounds during programs & events.
20% Responsible for regularly checking in with Commencement Coordinator other assigned staff and independently carrying out assignments and reporting hours. Responsible for becoming familiar with campus policies and regulations as they relate to the event productions, fire, security, parking, alcohol use, etc.
Courses Required:
Computer Keyboarding Filing Alpha
Macintosh Numerical
Windows Color
Unix Driving Car
Word Processing Truck
Spreadsheet Other Lifting
Databases Fingerprinting Required
Other Hazardous Substances
Must have work prior grad crew commitment to meet schedule
Special Comments: Must be willing to work on nights and weekends. Must be committed to tasks as assigned. Strong communication skills a must with ability problem solve in the moment and to work under time pressures. On campus students may be eligible to extend their move out to accommodate commencement work schedule. Students who are graduating and planning to attend their ceremony will not be eligible for this position.
Payroll Information
Service Team: SHR Operations
Hiring Supervisior: Barker, Danielle
Supervisor Phone: 831-459-2331
Supervisor Email:
Account Numbers: 7-680170-2300-20000-HOGRAD-2
Home Department: 000372
Classification: Assistant IV
Title Code: 4919
Date Approved: 4-3-2019


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