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Financial Assistant
Non Work-study

Hiring Information
Hiring Unit: Bay Tree Bookstore
Pay Rate: 13.50
Final Filing Date: 11/8/19 or
Until Filled
Employment Date: TO 6-30-2020
Hours: 10-20
Schedule: TBD
Job Description
Skills Required: Related accounting and clerical experience or knowledge. Experience or skills with records management sufficient to establish and maintain alpha/numeric files. Experience and ability to use computing equipment and database systems. Mathematical skills to perform calculations quickly and accurately. Effective communication skills to interact with various groups or individuals via phone or email. Organizational skills sufficient to process a high volume of accounting documents accurately with attention to detail. Skills in performing repetitive work according to set procedures, sequences and pace. Ability to work independently in order to follow through on assignments to completion. Demonstrated ability to work in team situations and to be flexible and willing to undertake special projects or have work assignments and priorities change.

*** ATTENTION!!! Must be able to work over quarter, administrative, and summer breaks. Please indicate availability on application. ***
Skills Preferred: Familiarity with Macintosh computers and related software programs i.e. Word, Excel, FileMaker Pro. Experience with and/or knowledge of financial systems.
Percentage of Time Duty
90% Specific duties include, but are not limited to: Accounting - Performs a variety of duties using established accounting principles and practices, namely accounts payable invoice (8,000+ annually) and credit memo processing. Prepare documents for payment: sort (alpha), match, verify invoice/receiving documents, apply account codes and vendor data, and research discrepancies with vendors and staff. Perform data entry into FileMaker Pro database, update and maintain an accurate vendor database. Perform data entry into FIS Banner for invoice payment. Contact vendors for required payment data. Maintain consistent collection efforts for outstanding charge backs and credit memos. Accurately file all documents in alpha and numeric order, maintain vendor statements, photocopy documents and assist with fiscal close.
10% Special projects and other duties as assigned.
Courses Required:
Computer Keyboarding Filing Alpha
Macintosh Numerical
Windows Color
Unix Driving Car
Word Processing Truck
Spreadsheet Other Lifting
Databases Fingerprinting Required
Other Hazardous Substances
Gen Accounting
Special Comments: ***ATTENTION APPLICANTS:
We will be interviewing applicants with accounting skills only. We are only accepting applicants who are able to work during the summer and quarter breaks. More hours may be required during summer term. Please state your ability to do so when applying. If these points are not addressed, your application will not be considered.
Payroll Information
Service Team: SHR Operations
Hiring Supervisior: Budke-Hodder, Rebecca
Supervisor Phone: 831-459-5179
Supervisor Email:
Account Numbers: 7-763500-2910-70200-BKGO7-2
Home Department: 000306
Classification: Assistant IV
Title Code: 4919
Date Approved: 7-22-2020


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