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Facilities Asset Coordinator Assistant - Cent Zone
Non Work-study

Hiring Information
Hiring Unit: Facilities
Pay Rate: 13.50
Final Filing Date: 12/6/19 or
Until Filled
Employment Date: TO 6-12-2020
Hours: 15-20
Schedule: M-F
Job Description
Skills Required: Prior experience working in an office setting. Answer phones as well as send and receive emails. Create and maintain physical and digital files. Ability to create spreadsheets and maintain them on a daily basis. Attention to detail. Ability to maintain an accurate filing system, be able to work independently, be able to problem solve with minimal supervision, be a self starter, be able to communicate clearly with campus representatives, vendors, project managers, service providers, building contractors, and manufacturers. Sit-in on meetings and take notes.

A valid driver's license is a requirement for this job.
Skills Preferred: Have excellent computer/networking skills, be able to troubleshoot computer problems and offer office related computer support for both PC and MAC.

Percentage of Time Duty
35% With the direction of supervisor, organize files for various construction projects. Have files available for supervisor to view or take to project meetings. Under direction work closely with Senior Maintenance Worker's to ensure inspections, pro-card statements and special work tasks are complete. Assist in the hiring of student work crew.
30% Do investigative work to determine priority of projects. Take pictures and create computer files with dated pictures and project information. Monitor work of vendors and other campus units and reports back to supervisor on status. Create and update budget spreadsheets. Help design readable and functioning conference work schedules for maintenance. Update work order books. Assist with documenting warranty deficiencies. Organize blueprints and specification binders.
15% Travel between various colleges to collect or deliver data. Make phone calls, talk with manufacturers, set up appointments and meetings, update schedule for supervisor. Occasionally attends meetings and reports back to the supervisor.
20% Drive University vehicles as assigned. Help maintain office organization and cleanliness. Provide general office support for Facilities Asset Coordinator and Zone Maintenance Supervisor. Perform in-field hands on maintenance work as directed.
Courses Required:
Computer Keyboarding Filing Alpha
Macintosh Numerical
Windows Color
Unix Driving Car
Word Processing Truck
Spreadsheet Other Lifting
Databases Fingerprinting Required
Other Hazardous Substances
Paints, Solvents, Glues
Special Comments: PLEASE READ CAREFULLY: Please Read Carefully: A long term commitment is needed for this position. Due to the nature and consistency required of the work, along with preparation for summer duties hired candidate will be expected to work full time during the summer June through Sep. This is an Asst. IV position and is intended to be carried forward into the summer and following year. During summer a pay differential is included.

The ability to work independently as well as in a team oriented environment is critical.

The Facilities Asset Coordinator and the Zone Maintenance Supervisor represent the management tier of the Central Zone colleges (Colleges Nine and Ten, Porter, Kresge, and Redwood Grove).

15 to 20 hours a week will be required during the academic year. Days and hours will be agreed upon by incumbent and supervisor. This position requires that incumbent have previous experience in office administration. Please add as many references and work history as you can. A resume is strongly encouraged.
Payroll Information
Service Team: SHR Operations
Hiring Supervisior: Cronin, John Joseph
Supervisor Phone: 831-212-5066
Supervisor Email:
Account Numbers: 7-761975-414C-70499-HOFCZS-2
Home Department: 000371
Classification: Assistant IV
Title Code: 4919
Date Approved: 6-26-2020


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