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Facilities Asset Coordinator Assistant-Cent Zone
Non Work-study

Hiring Information
Hiring Unit: Facilities
Pay Rate: 15.00
Final Filing Date: 9/22/19 or
Until Filled
Employment Date: ASAP TO 9-22-2019
Hours: 40
Schedule: M-F
Job Description
Skills Required: Prior experience working in an office and/or administrative setting required. Experience answering phones, and extensive email correspondence is needed. Ability to create and maintain physical files. Ability to create spreadsheets and maintain them on a daily basis. Extreme attention to detail required for this position. Ability to maintain an accurate filing system, be able to work independently, be able to problem solve with minimal supervision, be a self starter, be able to communicate clearly with campus representatives, vendors, project managers, service providers, building contractors, and manufacturers.
Skills Preferred: Have excellent computer/networking skills, be able to troubleshoot computer problems and offer office related computer support for both PC and MAC. Excellent skills and knowledge regarding Google Spreadsheets and Microsoft Excel needed.

A valid driver's license is required for this position.
Percentage of Time Duty
30% With the direction of supervisor, organize files for various construction projects that may take place during the school year or summer. Have files available for supervisor to view or take to project meetings. Under direction work closely with Senior Maintenance Workers to ensure inspections and special work tasks are complete. Assist in the hiring of student work crew and keep track of student hiring statuses.
50% Investigative work during the summer and school year to determine priority of projects. Conduct and document inventory of campus furniture, including ratings of condition. At the end of the academic year, inspect student damages to campus furniture and determine what charges are appropriate for repair/replacement, communicate this information with supervisor and college housing offices. When major furniture related projects arise, manage the distribution of new furniture throughout the zone. Communicate with and direct outside contractors to complete furniture projects. Take pictures and create computer files with dated pictures and project information. Create and update furniture damage and inventory spreadsheets. Help design readable and functioning conference work schedules for maintenance.
10% Travel between various colleges to collect or deliver data. Travel to off-campus university property and warehouses as needed for furniture projects. Make phone calls, talk with manufacturers, set up appointments and meetings, update schedule for supervisor. Occasionally attend meetings and reports back to the supervisor. Drive University vehicles as assigned. Help maintain office organization and cleanliness. Provide general office support for Facilities Asset Coordinator and Senior Building Maintenance Supervisor. Perform in-field hands on maintenance work as directed.
10% Special projects directed by supervisor that may arise during summer and school year.
Courses Required:
Computer Keyboarding Filing Alpha
Macintosh Numerical
Windows Color
Unix Driving Car
Word Processing Truck
Spreadsheet Other Lifting
Databases Fingerprinting Required
Other Hazardous Substances
Paint, Solvent, Glue, Cleaner
Special Comments: PLEASE READ CAREFULLY: A long term commitment is needed for this position. Due to the nature and consistency required of the work, along with preparation for academic year and summer duties, the hired candidate will be expected to work full time during the summer and continue to work during the academic year (15-20 hours per week during academic year). This is an Asst. IV position and is intended to be carried forward into the academic year and following summer.

The ability to work independently as well as in a team oriented environment is critical.

The Facilities Asset Coordinator and the SBMW Supervisor represent the management tier of the Central Zone colleges (Colleges Nine and Ten, Porter, Kresge, and Redwood Grove).

15 to 20 hours a week will be required during the academic year. Days and hours will be agreed upon by incumbent and supervisor. This position requires that incumbent have previous experience in office administration. Please add as many references and work history as you can, and be sure to include a detailed resume.

Successful candidates will be fingerprinted and have a background check performed.

This is not a position for those planning to take summer classes, as work during the summer is full-time.
Payroll Information
Service Team: SHR Operations
Hiring Supervisior: Cronin, John Joseph
Supervisor Phone: 831-212-5066
Supervisor Email:
Account Numbers: 7-761975-414C-70499-HOFCZS-2
Home Department: 000371
Classification: Assistant IV
Title Code: 4919
Date Approved: 9-5-2019


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